This tutorial will show you how to setup your presentation in the 4103 Tydings Conference Room.

NOTE: The locations for the devices we will be interacting with (the Monitor and the Computer) are shown in the image below to avoid any confusion:

• Make sure both the Computer and the Monitor are ON. The best way to determine if they are ON is by looking for the indicator lights.
• For the Computer:
  • No indicator light = OFF
  • White indicator light = ON

• For the Monitor:
  • Orange indicator light = OFF

• Green indicator light = ON

• Once you have determined that the computer is ON, look at the Monitor. If there is no display, shake the mouse a little or hit any key on the Keyboard. This will ensure that the Monitor will exit energy saving mode

• If the computer is not logged in and only shows you a list of accounts, log in with your economics account.
• Once the account is logged in, the AV System Control software should be shown. If not, double click the icon called AV Control Software

• With the AV System Control software window up, click on the Simplified button

• Click on the Room-PC button on the left

• If a dialog box asks you Keep current audio?, say No

• The projector and screen should now be turning on

• Copy the presentation on to the computer either by using a USB storage device, a CD/DVD media or by using a browser
• USB slots are available to the left of the monitor
• Open the presentation by double clicking on the file

Optional: Temporarily blank the display on the projector by clicking on the Blank/Unblank button before opening your USB storage device or your email to avoid displaying private/confidential information to the audience. Click the button again to start projecting again.

1. Open Zoom and Log into the account you scheduled the meeting with, or a co-host.
2. Click on the “Meetings” tab in Zoom. Select Start and join using computer audio.
3. The Audio settings should be set to “Audio Canceling Speakerphone”
4. Follow the steps here to share your PowerPoint presentation with the Zoom meeting.
5. Before beginning the presentation we recommend setting it to the following settings: Disable Annotation for others, Hide the Video Panel, and Hide Floating Meeting Controls (you can always press “ESC or CTRL+ALT+SHIFT+H” to bring them back up.) This will stop viewers from drawing on your presentation, make the video panel disappear for you and remove the meeting controls from the top of the screen. They don't appear for Zoom users, but they will appear on the projector. These settings ensure that local and remote users have a similar full screen view of your presentation.

If you run into trouble setting up your presentation, do the following:

• Come to 4115B and we will assist you in troubleshooting.

• Click the Blank/Unblank button

• Now click the Screen button on the right

• Then, click the Up arrow symbol, as shown, to retract the screen

• After you are done using the board, press the Screen button as before and press the “Down arrow symbol”

• Finally, click on Blank/Unblank again to resume projection

1. Click on the Shutdown button
2. Choose the End of day option
3. Log off the computer

Tip: If you need to play audio or adjust the volume on the room speakers-

• Unmute the computer(if needed) by clicking on the speaker symbol next to the clock in the taskbar
• Mute or unmute the podium AV software by pressing the mute button

• Press the up and down buttons on the AV control software as needed